Granicus' Rapid Online Access Method (ROAM) is a robust, easy to use, enterprise data retrieval solution. ROAM allows you to run full text searches across all data elements, or selected data elements, with near instant results. Learn more about ROAM and its capabilities below
HELPFUL TIPS
Basic Search
-
The Basic Search is a full text search across all indexed fields.
Example: If a user types John Smith into the Basic Search it will find all instances of John Smith located in all fields indexed. The user would also get instances of Smith John that are located in all fields indexed.
-
The Advanced Search is a full text field-level search that can be accessed from the Advanced Search hyperlink on the main search page. The Advanced Search can be used to search by Instrument Number, Name, Date Recorded, individual Legal fields, and more!
Example: Select the Advanced Search hyperlink (shown below)
By selecting the Advanced Search hyperlink, ROAM will list all the field-level searches that can be performed (example below)
Name Search Tips
-
Starts With Search will return results that start with the search value provided by the user.
Example: If a user wants to search for the name "SMITH J" and selects the Starts With search option, the search will find records starting with the name "SMITH J", such as "SMITH JOHN" or "SMITH JAMES".
-
Contains Search will return results which contain the search value provided by the user.
Example: If a user wants to search for the name "BANK J" and selects the Contains search option, the search will find records that contain the search value "BANK J", such a "SMITH-BANK JAMES" or "SMITHBANK ROBERT JAMES".
-
Exact Search will return the exact match of what the user is searching for.
Example: If a user wants to search for the number "4" and selects the Exact search option, the search will find the exact match for records containing the number "4". If the value 4 is part of a phrase or another number, i.e. 504, 410, 444, it will not return in the results set.
-
Phonetic Search will return all results that phonetically sound like what the user searched.
Example: If a user searches for the name "KELLY" and selects the Phonetic search option, the search results returned will have a similar sound to the search value entered while they may not be spelled similarly, such as "KELLI" or "CALI".
- ROAM ranks the entire search results by relevance first, and time recorded second. If a user enters a search for John Smith in ROAM, records that contain an exact match of John Smith will be displayed first. Records that contain the exact match within the exact field will be ranked by the date and time they were recorded in descending order. Records that contain Smith John will be ranked after records that contain John Smith.
-
Users can sort their entire results set by selecting a sorting option from the Sort Dropdown located below each of the search boxes in both Basic and Advanced search. In order to sort, the user must type in a search criteria and select one of the sorting options,Name or Date sort, and click the search button.
-
ROAM supports Wildcard searching. A user can perform a Wildcard search by entering a ‘*’ after a minimum of 2 characters in order to utilize wildcard searching capability.
Example: Entering Jo* Smith in ROAM will return results matching John Smith, Smith John, Joe Smith, Smith Joe, Joseph Smith, Smith Joseph, etc. Entering J* Smith into ROAM will only return results matching J Smith and Smith J. You must enter a minimum of 2 characters to use ROAM’s Wildcard searching capability
-
When you put the quotes around multiple words, the system will treat it as a single expression and search for the text exactly in the order.
Example: Entering "John S" in ROAM will return results matching John Smith, John Simpson, John Stalone-Jones, etc.
- ROAM provides the ability to filter searches utilizing ROAM’s faceting functionality. The Facet is located on the left hand side of your search results screen. When selecting an item in the facet it will filter your results to include only results that match that item. Selected filters are shown at the top of the facet. Users have the option of removing filters by clicking on them again in the top of the facet.
-
Users can run an exact search in the Basic Search window by placing quotation marks (“ “) around the string of text they want to search on. This feature is not permitted in the Advanced Search Window
Example: Entering “Smith John” will return results matching Smith John and will not return results matching John Smith
- The results per page in ROAM can be adjusted by the user to any of the allowed settings in the results per page drop down located in the lower right hand corner of the web page.
- ROAM allows the user to export the contents of the page into excel, pdf, and work using the Export feature located at the bottom of the search results
- ROAM’s dashboards allow data to be represented graphical to provide better analysis. Many of ROAM’s dashboards are interactive, meaning that selecting an item on a dashboard will update the dashboard, initialize another dashboard, or even run a search within ROAM. In addition, some dashboards can be downloaded to PDF, JPEG, and PNG.
Why does it appear that some records duplicate?
- ROAM allows you to search on all records located in the index. This means that the results grid includes all parties and all legal descriptions for a given record.
- The ROAM dashboard displayed the total number of documents, however the ROAM search page is displaying all associated parties and legal descriptions for those selected documents.
- ROAM's Phonetic Search uses advanced mathematical algorithms to search across names indexed within the system and return records where the name is pronounced like the name that is being searched on. The phonetic search will only apply these advanced algorithms to names in the index, and not to other fields. Also, as a result of searching across the indexed names for results that are pronounced like the name being searched on, the phonetic search will bring back more results than a traditional exact name search.
DOCUMENT TYPE LIST
| ADMINBND | ADMINISTRATIVE BONDS |
| AGREEMNT | AGREEMENT |
| ALTXLREL | ALA DEPT OF REV TAX RELEASE |
| ALTXPTREL | ALABAMA DEPARTMENT OF REVENUE PARTRIAL RELEASE |
| AMNAGRMT | AMENDMENT TO AGREEMENT |
| UCC3 | AMENDMENTS UCC |
| APRELMSO | APRELMSO |
| AODNOFEE | ARTICLES OF DISSOLUTION - NO FEE |
| ASSIGN | ASSIGNMENT/TRANSFER |
| ASSUMAGR | ASSUMPTION AGREEMENTS |
| BUSNTRST | BUSINESS TRUST |
| UCC4 | ASSIGNMENTS OF UCC |
| BKRUPTDEED | BANKRUPTED DEED |
| CONDMNAT | CONDEMNATION OF PROPERTY |
| CERTIFICATE | CERTIFICATE |
| CSALECNM | CONTRACT SALE FOR MORTGAGE PART |
| CHURCHRESTAT | CHURCH RESTAT |
| MERGRC | CORP MERGER CORRECTION |
| CORPNPCN | CORP NON PROFIT CHANGE OF NAME |
| CLRKDEED | CLERK'S DEED |
| CORPCH | CORP OF A NON PROFIT CHURCH |
| NPIDIS | CORP TO DISSOLVE DISSOLUTION |
| CORDEED | CORRECTIVE DEEDS |
| DEEDS | DEEDS |
| DEEDS - NOFEE | DEEDS NO FEE |
| DISCLAIMER | DISCLAIMER |
| CORPMS | DOCUMENTS TO AMEND CORP |
| APPTPRINCOM | ELECTION APPTPRINCOM |
| CORPNPDS | CORP NON PROFIT DISOLUTION |
| PACORGAN | ELECTION PACORGAN |
| CORPREST | CORP RESTATED & AMENDED |
| EXEDEED | EXECUTORS DEED |
| FIREDEED | FIRE DISTRICT DEED |
| DECREE | COURT DECREE |
| GRLEASE-NO FEE | GRLEASE-NO FEE |
| DEEDSETAS | DEEDS MORTGAGE FORECLOSURE SALE |
| HOSPLIEN | HOSPITAL LIENS |
| INTTODIS | INTENT TO DISOLVE |
| DISSTRUST | DISSOLUTION OF TRUST |
| IRSLIENS | IRS LIENS |
| ESMTAROW | EASEMENTS AND RIGHT OF WAYS |
| IRSWITHDRAWAL | IRS WITHDRAWAL |
| JUDG | JUDGEMENTS |
| LETTERCONS | LETTERCONS |
| ELECTIONLETTER | ELECTION LETTER |
| LLPAMEN | LIMITED LIABILTY PARTNERSIP |
| PACUPDATE | ELECTION PACUPDATE |
| LISPENDR | LIS PENDENS RELEASE |
| ELECTIONWAIVER | ELECTION WAIVER |
| MAP | MAPS |
| UCC1 | FINANCING STATEMENT |
| MERGER | MERGER OF CORPORATIONS |
| SALECONT | GENERAL SALES CONTRACT |
| HOSPLNRL | HOSPITAL LIEN RELEASE |
| CORPMISC | MISC INSTRUMENTS CORP |
| IRSAMEN | IRS AMENDMENT |
| MORTCORR | MORTGAGE CORRECTION |
| IRSREV | IRS REVOCATION |
| CORPNPAUTH | NON PROFIT AUTHORITY |
| NONRAGRE | NON RENEWAL AGREEMENTS |
| LEASE | LEASE |
| LIEN | LIEN |
| NOTICE | NOTICE |
| OTH | OTHER INSTRUMENTS |
| LLCNAM | LIMITED LIBILITY CHANGE OF NAME |
| PTNSHIP | PARTNERSHIP |
| LISPEND | LIS PENDENDS |
| POA | POWER OF ATTORNEY |
| PROFLICS | PROFESSIONAL LICENSE |
| LLCMISC | LLC MISC |
| ROINCNOFEE | RECORD OF INCORPORATION - NO FEE |
| LLPDIS | LLP DISOLUTION |
| REL | RELEASES |
| REVASSIGN | REVOCATION OF ASSIGNMENT |
| POAREV | REVOCATION POA |
| MERGER CONV | MERGER OF CORPORATIONS - CONVERTED |
| SHFFDEED | SHFFDEED |
| MINLEASE | MINERAL LEASE |
| UCC5 | SUBORDINATIONS UCC |
| MISCINST | MISC INSTRUMENTS |
| UCC6 | TERMINATIONS OF UCC |
| MORTAMEN | MORTGAGE AMENDMENTS |
| UCCAMMND | UCC AMMENDMENTS |
| MUNICPAL | MUNICIPAL INSTRUMENTS |
| VOIDFN | VOIDFN |
| VOIDJD | VOIDJD |
| NONE | NONE |
| WILLS | WILLS |
| AFFID | AFFIDAVITS |
| ALARVREL | ALA DEPT OF REV RELEASE |
| ALRVLIEN | ALA DEPT OF REVENUE TAX LIEN |
| RESTCOVNAMEN | AMENDMENT RESTRICTION OF COVENANTS |
| AOD | ARTICLES OF DISSOLUTION |
| CEMETERY | CEMETERY LICENSE |
| ASMINDEED | ASSIGNMENT OF MINERAL DEED |
| CERTREDEEM | CERTIFICATE TO REDEEM |
| CHURCHAMEN | CHURCH AMENDMENT |
| CHURCHDISS | CHURCHDISS |
| CLAIM | CLAIM |
| BYLAWS | BY LAWS |
| CONRSTCVN | CONSENT TO RESTRICTION |
| CORPSHR | CHANGE OF CORP SHARES |
| CORPAMEN | CORP AMENDMENT |
| ORDER | CIVIL & DISTRICT ORDERS |
| CORPNPID | CORP NON PROFIT INTENT TO DISOLVE |
| CSALECND | CONDITIONAL SALES CONTRACT |
| UCCCONT | CONTINUATION OF UCC1 |
| CUSTOFCO | CUDTODIAN OF COMPANY |
| CORFORDEED | CORFORDEED |
| CORPCHNM | CORP CHANGE OF NAME |
| AMENDPREREPORT | ELECTION AMENDPREREPORT |
| CORPNPA | CORP NON PROFIT AMENDMENT |
| DISSOLUTION | ELECTION DISSOLUTION |
| ELECTION MISC | ELECTION MISC |
| CORPNPRA | CORP NON PROFIT RESTATED ARTICLES |
| PREREPORT1 | ELECTION PREREPORT1 |
| ELECTIONSPECIAL | ELECTION SPECIAL |
| EQUIPLS | EQUIPMENT LEASE |
| CRASSIGN | CORRECTED ASSIGNMENTS |
| GEQIPLS | GENERAL EQUIPMENT LEASE |
| DTRUST | DECLARATION OF TRUST |
| GUARDIAN | GUARDIANSHIP |
| DISCHARG | DISCHARGE OF SERVICE |
| IRSREL | IRS RELEASE |
| ANREPORT | ELECTION ANREPORT |
| ELECTION CERTIFICATE | ELECTION CERTIFICATE |
| LETTERS TESTA | LETTERS TESTAMENTARY |
| LLC | LIMITED L CO |
| ELECTIONNOTICE | ELECTION NOTICE |
| LP | LIMITED PARTNERSHIP |
| LPDIS | LIMITED PARTNERSHIP DISSOLUTION |
| PREREPORT2 | ELECTION PREREPORT2 |
| LLCDIS | LLC DISSOLUTION |
| LLCREINST | LLC REINSTATEMENT |
| LLCAMEN | LLCAMEN |
| ESCROW | ESCROW PAYMENT |
| MECHLIEN | MECH LIENS |
| FCDEEDS | FORECLOSURE DEEDS |
| MINASSIGN | MINERAL ASSIGNMENT |
| MINDEEDNOFEE | MINERAL DEED - NO FEE |
| GRLEASE | GROUND LEASE |
| MINLEASENOFEE | MINERAL LEASE - NO FEE |
| MINOFMET | MINUTES OF MEETING |
| CORPTOWN | INC OF TOWN WITHIN COUNTY |
| MODMORT | MODIFICATION OF MORTGAGE |
| MORT - NOFEE | MORTGAGE - NOFEE |
| IRSPARTREL | IRS PARTIAL RELEASE |
| RATOFPMORTGAGE | MORTGAGE- RATOFMORTGAGE |
| JUDGREL | JUDGEMENT RELEASE |
| NOTARY | NOTARY |
| LETTERS ADMN | LETTERS ADMINISTRATION |
| NOTARYCAN | NOTARY CANCELLATION |
| LLP | LIMITED LIABILITY PARTNERSHIP |
| UCC7 | PARTIAL RELEASE UCC |
| LPAMEN | LIMITED PARTNERSHIP AMENDMENT |
| PMISCINT | PERSONAL MISC INSTRUMENT |
| LIVWILL | LIVING WILL |
| QCDEED | QUIT CLAIM DEED |
| LLCRSTAT | LLC RESTATED ARTICLES AND AMENDMENT |
| REGDEEDS | REGISTERS DEED |
| MECHLNRL | MECH LIEN RELEASE |
| RESTCOVN | RESTRICTIONS AND COVENANTS |
| MCONCORR | MERGER CONVERSION CORRECTION |
| REFUSAL | RIGHT OF FIRST REFUSAL NOTICE |
| ROD | ROD |
| MINDEED | MINERAL DEED |
| SUBREGULATIONS | SUBDIVISION REGULATIONS |
| MLEASEAMEN | MINERAL LEASE AMENDMENT |
| TXSLCERT | TAX SALE CERTIFICATES |
| MISCREV | MISCELLANEOUS REVENUE |
| MORT | MORTGAGE |
| TRUST | TRUST |
| MORTEXT | MORTGAGE EXTENSIONS |
| VARIANCE | VARIANCE |
| CORPNP | NON PROFIT CORPORATION |
| VOIDMI | VOIDMI |
| VOIDNO | VOIDNO |
| NOTAPP | NOTARY APPLICATION FEE |
| NOTE | NOTE |
| OATHSOFO | OATHS OF OFFICE |
| PARTREL | PARTIAL RELEASE |
| PRTLWITHDR | PARTIALWITHDRAWAL |
| PATENT | PATENT |
| RATOFPLAT | PLAT-RATOFPLAT |
| POAREL | POWER OF ATTORNEY REL |
| PUBLIC | PUBLIC FEES |
| ROINC | RECORD OF INCORPORATION |
| REDEMDEED | REDEMPTION DEED |
| RELAGREE | RELAGREE |
| RESLTION | RESOLUTION |
| REVOCATION | REVOCATION |
| REVDIS | REVOCATION OF DISSOLUTION |
| RIDER | RIDER |
| RLPTNSHIP | RLPTNSHIP |
| SCHOOLFD | SCHOOL FUNDS |
| BOND | STATE BOND |
| SUBAGREM | SUBORDINATION AGREEMENT |
| TAX LIEN | TAX LIEN |
| TXSLDEED | TAX SALES DEEDS |
| TIMBDEED | TIMBER DEED |
| TRSTDEED | TRUSTEE'S DEED |
| VACATION | VACATION EASEMENTS AND RIGHTS OF WAYS |
| VOID | VOID |
| VOIDFS | VOIDFS |
| VOIDLR | VOIDLR |
| VOIDML | VOIDML |
| WAIVER | WAIVER |
| WITHDRAWAL | WITHDRAWAL |